Switching letting agents without the stress
Follow this notice-to-handover checklist to move management to Rentals & Sales with zero gaps in rent collection or compliance.
Four stages to a smooth handover
We project-manage the entire transition, from serving notice to onboarding your tenants into our portal.
Review your existing contract
Confirm the termination clause, notice period and any renewal commissions or break fees. Most agreements require 1–2 months’ notice in writing.
Serve formal notice
Issue written notice (email + recorded post) to the current agent. Include the final management date and request written acknowledgement.
Collect compliance paperwork
Gather tenancy agreements, references, deposit certificates, safety reports, inventory and rent statements so the new agent can continue management seamlessly.
Introduce the new agent
We liaise with outgoing agents and tenants, schedule inspections if needed and create a transition timeline so rent collection and maintenance never pause.
Documents we’ll request from your outgoing agent
Having everything ready speeds up the transfer and protects you in the event of disputes.
- Signed tenancy agreement and any renewals
- Tenant references and right-to-rent documentation
- Deposit registration certificate + prescribed information
- Latest gas safety, EICR and EPC documents
- Inventory + check-in/out reports
- Rent statement showing payments and arrears if applicable
- Outstanding maintenance tickets or warranties
- Keys, access fobs and alarm codes
We handle notice, onboarding and tenant communications
Our team manages the entire workflow so you can focus on portfolio strategy rather than paperwork.
Notice + compliance audit
We review your current agreement, draft the termination letter and audit compliance certificates so every requirement is valid on day one.
Tenant onboarding
Tenants receive new payment details, portal access, a welcome call and confirmation of how to log maintenance. Confidence stays high and arrears stay low.
Financial handover
We reconcile the rent ledger, transfer deposits into protected schemes if required and provide you with fresh statements from the first month.
Ongoing reporting
Expect monthly statements, mid-year portfolio reviews and transparent maintenance quotes so there are no surprises.
Ready for a managed handover?
Book a consultation and we'll outline the notice period, fees and onboarding timeline specific to your tenancy. Most landlords switch within 30 days.
Common questions from landlords who switch mid-tenancy
If you still have concerns, schedule a call and we’ll tailor the plan to your tenancy.
Do I have to wait until the tenancy ends to switch?
No. You can change letting agents mid-tenancy provided you honour your current agreement’s notice period. We coordinate with the outgoing agent so rent collection, inspections and maintenance continue without disruption.
Will tenants need to sign anything new?
If the tenancy agreement remains unchanged, tenants typically only need written confirmation of the new managing agent and updated payment details. We handle the communication, welcome call and updated standing order instructions.
Can you recover outstanding arrears from the previous agent?
Yes. We audit the rent schedule during onboarding. If arrears exist, we create a recovery plan, issue notices where necessary and maintain a clear communication trail with tenants so repayment is managed professionally.
Ready to move forward?
Whether you're planning a sale, letting a portfolio or searching for your next home, Rentals & Sales will create a tailored plan that delivers. Flip us the keys—we'll handle the rest.